Secretary

Summary

We are looking for an experienced Secretary who excels in assistance and communication, diligent and careful, with a minimum of 1 year of experience in a similar role, to join our dynamic team. In this position, you will play a vital role in ensuring smooth scheduling and operations for the CEO and the company.

What You Can Expect

1. Join a fast-growing IT Solutions company in Southeast Asia, collaborating with global clients across various sectors such as startups in Southeast Asia, Australia, and the UK.
2. 100% involvement in projects with international enterprises, offering you exposure to diverse challenges and opportunities to enhance your expertise.
3. Be part of a dynamic, highly skilled team focused on innovation and quality delivery.
4. Enjoy a clear path for personal and professional development through on-the-job training, mentorship programs, and participation in workshops and seminars.
5. Opportunities for career advancement, with the potential to take on leadership roles within a rapidly growing organization.

Your Responsibilities

1. Carefully manage and remind the CEO's schedule through Google Calendar by arranging appointments, meetings, and travel plans with accuracy and consideration.
2. Prepare and organize documents, reports and summarize meeting notes for executive meetings.
3. Manage the CEO's emails and social media accounts. 
4. Maintain relationships with clients on behalf of the CEO through professional and efficient correspondence.
5. Handle confidential information with professionalism.
6. Deliver information and messages from the CEO to the responsible staff and departments with clarity and timeliness.
7. Actively monitor tasks delegated by the CEO to respective teams until completion and make sure results are delivered.
8. Write regular and in-process reports as requested by the CEO, summarizing key findings and recommendations.
9. Other ad-hoc tasks as assigned.

Must have

1. Bachelor‘s Degree in Economics, Business Administration, Foreign Language or related fields.
2. At least one year of experience in a similar role.
3. Fluent English speaking and writing skills (equivalent to IELTS 6.5 or above). Proficient in email communication.
4. Proficiency in MS Office Suite, Google Suite, and other relevant applications.
5. Highly responsible, diligent, attentive to details.
6. Professional appearance, suitable for representing the executive office in both internal meetings and public engagements.
7. Comfortable with business travel or short-distance commuting when necessary to support company events and meetings.

Nice to have

1. Being familiar with IT knowledge and terms is a plus.
2. Experienced in working with C-level executives.
3. Experienced in using task management tools (Trello) or communication tools (Slack and/or WhatsApp).

1. Salary range: 15,000,000 - 20,000,000 VND
2. Semi-annual performance reviews with salary adjustments.
3. 12+ days of annual leave.
4. Lunch and parking allowance.
5. Access to PS4 games/billiards during leisure time.
6. Monthly team-building activities.
7. Monthly birthday gifts for staff.
8. Company-sponsored social events and gatherings.
9. Regular training and knowledge-sharing sessions.
10. Company-wide annual trip.
11. Private health check-ups.
12. Opportunity for advancement to a team leadership role based on demonstrated leadership skills.