Secretary

Summary

We are looking for an experienced Secretary who excels in assistance and communication, diligent and careful, with a minimum of 1 year of experience in a similar role, to join our dynamic team. In this position, you will play a vital role in ensuring smooth scheduling and operations for the CEO and the company.

What You Can Expect

• Join a fast-growing IT Solutions company in Southeast Asia, collaborating with global clients across various sectors such as startups in Southeast Asia, Australia, and the UK.
• 100% involvement in projects with international enterprises, offering you exposure to diverse challenges and opportunities to enhance your expertise.
• Be part of a dynamic, highly skilled team focused on innovation and quality delivery.
• Enjoy a clear path for personal and professional development through on-the-job training, mentorship programs, and participation in workshops and seminars.
• Opportunities for career advancement, with the potential to take on leadership roles within a rapidly growing organization.

Your Responsibilities

• Carefully manage and remind the CEO's schedule through Google Calendar by arranging appointments, meetings, and travel plans with accuracy and consideration.
• Prepare and organize documents, reports and summarize meeting notes for executive meetings.
• Manage the CEO's emails and social media accounts. 
• Maintain relationships with clients on behalf of the CEO through professional and efficient correspondence.
• Handle confidential information with professionalism.
• Deliver information and messages from the CEO to the responsible staff and departments with clarity and timeliness.
• Actively monitor tasks delegated by the CEO to respective teams until completion and make sure results are delivered.
• Write regular and in-process reports as requested by the CEO, summarizing key findings and recommendations.
• Other ad-hoc tasks as assigned.

Must have

• Bachelor‘s Degree in Economics, Business Administration, Foreign Language or related fields.
• At least one year of experience in a similar role.
• Fluent English speaking and writing skills (equivalent to IELTS 6.5 or above). Proficient in email communication.
• Proficiency in MS Office Suite, Google Suite, and other relevant applications.
• Highly responsible, diligent, attentive to details.
• Professional appearance, suitable for representing the executive office in both internal meetings and public engagements.
• Comfortable with business travel or short-distance commuting when necessary to support company events and meetings.

Nice to have

• Being familiar with IT knowledge and terms is a plus.
• Experienced in working with C-level executives.
• Experienced in using task management tools (Trello) or communication tools (Slack and/or WhatsApp).

• Salary range: 15,000,000 - 20,000,000 VND
• Semi-annual performance reviews with salary adjustments.
• 12+ days of annual leave.
• Lunch and parking allowance.
• Access to PS4 games/billiards during leisure time.
• Monthly team-building activities.
• Monthly birthday gifts for staff.
• Company-sponsored social events and gatherings.
• Regular training and knowledge-sharing sessions.
• Company-wide annual trip.
• Private health check-ups.
• Opportunity for advancement to a team leadership role based on demonstrated leadership skills.